9 Reminders and attachments
If you need to complete tasks to a deadline, To Do lets you
add a reminder. In the right-hand panel, use the ‘Remind me’
option to add an alert, or just set a due date. You also have the
option of making tasks into recurring items. Towards the bottom
of the panel you will find the option to add notes and even attach
files which you may need in the course of working on the project.
7
Creating tasks
Tasks are rather more versatile than lists for a number of
reasons. Tasks can be made up of multiple steps, and you have the
option of attaching files and notes to them – all perfect for larger,
more complicated projects. It is also possible to assign reminders
to tasks so you don’t miss an important deadline. Click Tasks to
the left and then click Add task.
5
Grouping lists
Sometimes it makes sense to group lists together, perhaps
to break a large project down into smaller components, but still
keep them linked. It’s a great idea for things you may be working
on at work, a building project, or an event. Click the button to the
right of the New list label to create a new group which you can
then name. You can create and drag new sub-lists into the group.
10 Microsoft To Do online and on mobile
The beauty of To Do is that you can access it from just about
anywhere. You set things up on your desktop or laptop, but the
Microsoft To Do website (to-do.microsoft.com) is essentially
identical to the downloadable app. There are also versions of To
Do for Android and iOS, so you can use your smartphone to check
your shopping list when you’re in the supermarket. Q8
Adding task steps
Click the task you have created, and a panel will appear with
further options. By clicking ‘Add step’ and ‘Next step’ in this panel,
you can add sub-tasks to a task which can be ticked off one by
one. You’ll notice that the main task entry indicates how many
steps it has, and how many have been completed. Tasks can also
be customised with coloured backgrounds like lists.6 Sharing lists
In the case of shopping lists or larger projects, it can be
helpful to have collaborators – and To Do enables you to share
lists with others. In the upper right-hand corner of a list, next to
the ‘...’ Settings button, you’ll see the ‘Share list’ button. Click it,
and you get an invitation link you can send to people. If they
accept, they will be able to not only see, but also edit the list.34 |^ |^ December 2019