you can produce. Think carefully about what you want to
say and for whom it is intended. Note down the points you
wish to make, put them in order and write your first draft
avoiding any unnecessary words or ‘flowery’ language.
Checking your first draft
◆ Don’t use technical facts and figures unless you are sure
your reader will understand them.
◆ Keep your paragraphs short.
◆ Don’t use slang or jargon.
◆ Don’t ‘embroider’ your facts. Keep them simple.
◆ Make sure you have a beginning, a middle and an end.
The continuation sheet
If your letter is longer than a page, use a plain sheet of paper
of the same size and colour as the first. It should be plain and
not headed notepaper. Undernocircumstances write or type
on the back of the first sheet.
Leave three spaces at the top of the new page. Then against
the left-hand ‘margin’ type in ‘2’. Leaving a line space, write
the date and, after another line, space put the name of the
addressee. Leave three line spaces before continuing the
letter.
WRITING LETTERS / 139