Chapter 7: Printing Your Work
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By default, Excel aligns the printed page at the top and left margins. If you want the out-
put to be centered vertically or horizontally, select the appropriate check box in the Center
on Page section of the Margins tab.Understanding page breaks
When printing lengthy reports, controlling where pages break is often important. For
example, you probably don’t want a row to print on a page by itself, nor do you want a table
header row to be the last line on a page. Fortunately, Excel gives you precise control over
page breaks.Excel handles page breaks automatically, but sometimes you may want to force a page
break—either a vertical or a horizontal one—so that the report prints the way you want.
For example, if your worksheet consists of several distinct sections, you may want to print
each section on a separate sheet of paper.Inserting a page break
To insert a horizontal page break line, move the cell pointer to the cell that will begin the
new page. Make sure you place the pointer in column A, though; otherwise, you’ll insert a
vertical page break and a horizontal page break. For example, if you want row 14 to be the
first row of a new page, select cell A14. Then choose Page Layout ➪ Page Setup ➪ Breaks ➪
Insert Page Break.Page breaks are visualized differently, depending on which view mode you’re using. (See “Changing Your Page View”
earlier in this chapter.)
To insert a vertical page break line, move the cell pointer to the cell that will begin the new
page. In this case, though, make sure to place the pointer in row 1. Choose Page Layout ➪
Page Setup ➪ Breaks ➪ Insert Page Break to create the page break.Removing manual page breaks
To remove a page break that you’ve added, move the cell pointer to the first row beneath
(or the first column to the right of) the manual page break and then choose Page Layout ➪
Page Setup ➪ Breaks ➪ Remove Page Break.To remove all manual page breaks in the worksheet, choose Page Layout ➪ Page Setup ➪
Breaks ➪ Reset All Page Breaks.Printing row and column titles
If your worksheet is set up with titles in the first row and descriptive names in the first
column, it can be difficult to identify data that appears on printed pages where those titles
don’t appear. To resolve this problem, you can choose to print selected rows or columns as
titles on each page of the printout.