Orphans and Vulnerable Children - CRIN

Monitoring and Reporting

When the CCC has determined the criteria for identifying OVC and home visitors have been trained,
the next step is to register the orphans and vulnerable children whom their interventions will assist.
Registration will be an ongoing activity for the CCC, as children may fall into vulnerability at different
rates and stages of the programme. Children in the community should thus be continuously assessed
for their vulnerability status according to the CCC’s critera.

The registration of OVC will capture details such as each child’s name, sex,
age, school status (in or out of school, grade level), village, parental situation
(paternal, maternal, or double orphan, or other kind of vulnerability), and
head of household (for example, whether single, female, male, child,
grandparent, neighbour, uncle, aunt). This information is important because
interventions to support OVC will vary according to how a household is
headed. For example, OVC in grandparent-headed households may require
more direct material support, while an OVC in middle aged female- and male-headed houses may
require minimal material support but need long term, sustainable, production-oriented activities.
The information in the registration forms will inform the CCC on the number of vulnerable children
and households and what their needs are. This will help to determine the type of interventions and
the resources required for effective and sustainable OVC care in the community.

When the OVC have been registered and linked to a home visitor, home visitors should keep a record
of each visit using a simple home visit form developed by the CCC (see an example on page 57).
This will record the status of family members, services required and assistance rendered. The reports
on OVC status should be handed to the designated person in the CCC during the CCC’s monthly
meeting with home visitors. In these meetings, home visitors will discuss their reports and clients in
order to obtain advice and assistance with problems and to share ideas about how to help the children.

Periodic feedback meetings involving the CCC, all home visitors and the wider community are very
important. These meetings will help the community review what has happened since the last meeting,
including why activities have failed or succeeded, lessons learned and issues that need further
resolution. They will also maintain the focus on the community’s own responsibility to care for and
support OVC.

STAGE 10

Guide to Mobilising and Strengthening Community-Led Care for Orphans and Vulnerable Children Unit 1, Module 1^19

An example of an

OVC Registration

Form is in Module 2

on page 56

!!

note

In the World Vision Kasangombe ADP in Uganda, the CCC ensures that OVC

problems are the concern and responsibility of the community themselves:

The community must take on the responsibility of addressing these problems, rather than waiting

for external assistance. For example, in Kabonera Sub-county (Kaswa ADP), 32 750 OVC have

been identified, registered and are assisted, and of these World Vision only assists 2 000 orphans.

Hence, according to the FGD in Bukoto, ‘the community must boldly come up and take on the

problem of OVC since external assistance will not suffice to reach all of them’.

Case Study 1