A secretaryshould provide support to the chairperson and perform administative duties for the CCC.
A secretary needs to be:
- Literate so that a record (minutes) can be made of all the important points discussed and
decisions made at each meeting - Able to write letters and reports on behalf of the group
- Able to arrange the time and venue for meetings and make sure all CCC members have this
information and details of matters to be discussed - Able to organise any information resources and notes for CCC.
Discuss these responsibilities with the group and get them to volunteer any other responsibilities or
qualities that they think a secretary should have. Emphasise the importance of record keeping for the
CCC, so that the group is shown to be accountable to all its members, its donors and the community
it represents.
A treasurerhas the very responsible role of keeping all the financial records of the CCC. A treasurer
should be:
- Skilled in handling finances, perhaps with proven experience in the role
- Trustworthy and accountable
- Able to keep good financial records of contributions, fees or sale of produce, and of all
money paid out – as loans, or expenses - Able to look after the group’s money wisely
- Able to manage a bank account on behalf of the CCC
- Able to provide updated written financial reports to the group at each meeting
- Able to advise the group on the best ways to use their funds.
Briefly discuss these responsibilities with the group and get them to volunteer any other responsibilities
or qualities that they think a treasurer should have. Emphasise that financial management is a critical
component of the CCC, as financial accountability it most important for the effective running of the
programme.
These discussions on aspects of leadership will help the group to make more informed choices
when they come to select their leadership team. To select the leaders, get members to volunteer
or nominate candidates for each role. They will then vote for the candidate of their choice through
the selection or voting process that the group has agreed upon.
Guide to Mobilising and Strengthening Community-Led Care for Orphans and Vulnerable Children Unit 1, Module 2^41