Orphans and Vulnerable Children - CRIN

Monitoring and Reporting

Now that the CCC has come up with an action plan for responding to OVC needs in the community,
you should help them to decide how they will monitor their activities and evaluate the results.
The monitoring of the programme is essential and needs to be considered right at the beginning
together with the aims and objectives of the programme.

There are a number of ways for a CCC to keep records that they can use to monitor the progress
and effectiveness of their programme.

Activity 1: OVC register

When the CCC has determined the criteria for identifying OVC and home visitors have been trained,
the next step is to register the orphans and vulnerable children whom their interventions will assist.

Ask the CCC how they want to register OVC. Should they use separate cards for each child,
one notebook, or something else? What sort of information should be included on the register?
Ask the CCC members to draw on a large piece of flipchart paper the way that they want the
register to look, and the information that the register should include. There will likely be a fair
amount of debate and some crossing out of initial answers, until the group comes up with a format
that they are satisfied with. A sample OVC Register Form is included in Mobiliser Reference 5
(see page 56).

The CCC should then decide who should register the children: the CCC members themselves, or the
home visitors.

Activity 2: Home visitor record

When OVC have been registered and linked to a home visitor, home visitors should maintain a record
of each visit by using a simple standardised form developed by the CCC.

Repeat the above exercise, this time having the CCC design the Home Visitor Record form on flipchart
paper. They should debate among themselves the information that they want to see on the form,
remembering that they should keep it simple so as not to burden the home visitors with too much
paperwork. You may suggest that they include the following:
 Status of family members
 Services required
 Assistance rendered during visit
 Any other observations.

A sample Home Visitor Record form can be found in Mobiliser Reference 5 (see page 57).

STEP 5

Guide to Mobilising and Strengthening Community-Led Care for Orphans and Vulnerable Children Unit 1, Module 1^53