Data Analysis with Microsoft Excel: Updated for Office 2007

22 Excel

default printer

specify what parts

of the workbook

to print

Figure 1-16

Print

dialog box

open the Print Preview

window

Notice that you can print a selection of the active worksheet (in other

words, you can select a cell range and print only that part of the work-

sheet), the entire active sheet or sheets, or the entire workbook. You can

also select the number of copies to print and the range of pages. The

other options let you select your printer from a list (if you have access

to more than one) and set the properties for that particular printer. You

can also click the Preview button to go to the Print Preview window.

2 Click OK to start the print job.

Your printer should soon start printing the Total Usage worksheet.

If you were to hand this printout to the chief of interpretation of the park,

he or she would be able to use the information contained in it to determine

when to hire extra help at the various stations in the park.

Saving Your Work

You should periodically save your work when you make changes to a work-

book or when you are entering a lot of data so that you won’t lose much

work if your computer or Excel crashes. Excel offers two options for saving

your work: the Save command, which saves the fi le; and the Save As com-

mand, which allows you to save the fi le under a new name.