Creating and Sending Messages 599
Addressing Messages
Addressing an e-mail message is as simple as inserting the intended recipient’s e-mail
address into an address box in the message header of a message composition window.
You can enter e-mail recipients into any of three address boxes:
● To This address box is for primary message recipients. Usually, these are the people
you want to respond to the message. Each message must have at least one address
in the To box.
● Cc This address box is for “courtesy copy” recipients. These are usually people you
want to keep informed about the subject of the e-mail message but from whom
you don’t require a response.
● Bcc This address box is for “blind courtesy copy” recipients. These are people you
want to keep informed but whom you want to keep hidden from other message
recipients. Bcc recipients are not visible to any other message recipients and there-
fore aren’t included in message responses unless specifically added to one of the
address boxes in the response message.
Tip The Bcc address box is not displayed by default. You can display it in the message
header by clicking the Bcc button, located in the Show Fields group on the Options tab
of the message composition window.
You can insert an e-mail address into an address box in the following ways:
● Type the entire address.
● Type part of a previously used address and then select the address from a list.
● Click the address box label to display an address book from which you can select
one or more addresses.
See Also For information about address books, see “Saving and Updating Contact
Information” in Chapter 22, “Store and Access Contact Information.”
Tip Responding to a received message automatically fills in one or more of the address boxes in
the new message window. For information, see “Responding to Messages” later in this chapter.
If your e-mail account is part of an Exchange network, you can send messages to another
person on the same network by typing only his or her e-mail alias—for example, joan;
the at symbol (@) and domain name aren’t required. If you type only the name of a per-
son whose e-mail address is in your address book, Outlook associates the name with the
corresponding e-mail address, a process called validating, before sending the message.
Keyboard Shortcut Press Ctrl+K to force Outlook to validate addresses.