Attaching Files to Messages 615
Attaching Files to Messages
A convenient way to distribute a file (such as a Microsoft Word document, Excel work-
book, PowerPoint presentation, or picture) is by attaching the file to an e-mail message.
Message recipients can preview or open the file from the Reading Pane, open it from
the message window, forward it to other people, or save it to their computers.
Tip You can also e-mail Microsoft Office files from within the Office program you’re working
in, by using commands in the Backstage view.
For example, to send a Word document, open the document, display the Backstage view, click
the Save & Send tab, and then click Send Using E-mail. Word offers the options of sending
the document as an attached Word document, PDF file, or XPS file (Word converts the file for
you before sending it), sending a link to the document (if it’s saved in a shared location), or
sending the document to a fax machine.
In this exercise, you’ll send a Word document and a PowerPoint presentation as
attachments to an e-mail message.SET UP You need the Brochure document and the StrategySession presentation
located in the Chapter21 practice file folder to complete this exercise. Display your
Inbox, and then follow the steps.- On the Home tab, in the New group, click the New E-mail button.
- In the To box of the new message window, type your own e-mail address.
Tip If you completed the previous exercise, Outlook displays your e-mail address in
a list as you begin typing. You can insert the address by clicking it or by pressing the
Down Arrow key to select it (if necessary) and then pressing Enter.- In the Subject box, type SBS First Draft.
- In the content pane, type Here is some information for your review. Then press
Enter to move to the next line. - On the Message tab, in the Include group, click the Attach File button.
Tip The Attach File button is also available in the Include group on the Insert tab.
The Insert File dialog box opens, displaying the contents of your Documents
library.