Microsoft Office Professional 2010 Step by Step eBook

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23 Manage Scheduling

In this chapter, you will learn how to

✔ Schedule and change appointments.

✔ Schedule and change events.

✔ Schedule meetings.

✔ Respond to meeting requests.

✔ Display different views of a calendar.

You can use the Microsoft Outlook 2010 calendar to organize your daily activities and to

remind you of important tasks and events. If you’re a busy person and use the Outlook

calendar to its fullest potential, it might at times seem as though the calendar runs your

life—but that isn’t necessarily a bad thing! Using the calendar effectively can help you stay

organized, on task, and on time. You can schedule and track appointments, meetings, and

events, and block time as a reminder to yourself to take care of tasks.

If you have a Microsoft Exchange Server account, an Outlook calendar has already been

created for you. If you have configured Outlook to connect to a different type of account,

you can manually create a calendar within that account. You can easily create appoint-

ments, events, and meetings on your Outlook calendar.

In this chapter, you’ll schedule an appointment and an event on your own calendar and

work with appointment options including recurrence, reminders, and availability. You’ll

schedule a meeting with another person, and learn about responding to, updating, and

canceling meeting requests. Then you’ll experiment with different ways of looking at

your calendar to find the view that is most effective for your daily working style.

Practice Files You don’t need any practice files to complete the exercises in this chapter.

For more information about practice file requirements, see “Using the Practice Files” at

the beginning of this book.

Important The exercises in this chapter assume that you’re working with an Exchange account.

Some functionality may be unavailable if you’re working with a calendar that’s part of another

type of account.

    Contents

23 Manage Scheduling 679

Scheduling and Changing Appointments................................... 680

Adding National Holidays to Your Calendar............................ 686

Creating an Appointment from a Message............................. 688

Scheduling and Changing Events.......................................... 689

Scheduling Meetings.................................................... 691

Updating and Canceling Meetings.................................... 697

Responding to Meeting Requests.......................................... 698

Displaying Different Views of a Calendar................................... 701

Views............................................................. 701

Arrangements...................................................... 701

Using the Date Navigator............................................ 703

Key Points.............................................................. 712