688 Chapter 23 Manage Scheduling
Creating an Appointment from a Message
Many e-mail messages that you receive result in your wanting or needing to schedule
an appointment on your calendar based on the information in the message—for
example, a friend or co-worker might send you a message containing the details
of the grand opening for a local art gallery that you want to add to your calendar.
Outlook provides a convenient method of creating a Calendar item (an appoint-
ment, event, or meeting request) based on an e-mail message; you simply drag
the message to the Calendar button in the Navigation Pane. When you release the
mouse button, an appointment window opens, already filled in with the message
subject as the appointment subject, the message text in the content pane, and any
message attachments attached to the appointment. The start and end times are set
to the next half-hour increment following the current time. You can convert the
appointment to an event or meeting in the same way that you would create an
event or meeting from within the Calendar module. You can retain any or all of the
message information as part of the Calendar item so that you (or other meeting
participants) have the information on hand when you need it. After creating the
Calendar item, you can delete the actual message from your Inbox.
To create an appointment from an e-mail message:- Drag the message from the Mail pane to the Calendar button in the Navigation
Pane, but don’t release the mouse button.
As you hold the dragged message over the Calendar button, the Navigation
Pane changes to display the Calendar module information instead of the Mail
module information. - After the Navigation Pane content changes, release the mouse button to
create an appointment based on the message.
You can convert the appointment to an event by selecting the All Day Event
check box, or convert it to a meeting by inviting other people to attend. You
can edit the information in the content pane without affecting the content
of the original message, and you can move or delete the original message
without affecting the appointment. - In the appointment window, click the Save & Close button to save the
appointment to your calendar.
See Also For information about adding message content to your To-Do List, see
“Creating Tasks” in Chapter 24, “Track Tasks.”