Microsoft Office Professional 2010 Step by Step eBook

Scheduling and Changing Events 689

Scheduling and Changing Events.

Events are day-long blocks of time that you schedule on your Outlook calendar—for

example, a birthday, a payroll day, or anything else occurring on a particular day but

not at a specific time. In all other respects, creating an event is identical to creating

an appointment, in that you can specify a location, indicate recurrence, indicate your

availability, and attach additional information to the event item.

You can create an event directly on the calendar when viewing your calendar in Day, Work

Week, Week, or Month view.

In this exercise, you’ll schedule an event and convert it to a recurring event by using the

commands in the Calendar module.

SET UP You don’t need any practice files to complete this exercise. Display the

Calendar module in Day view, and then follow the steps.

1. In the Date Navigator at the top of the Navigation Pane, click the first day of
   next month.
   The Date Navigator changes to display the next month.


2. In the Calendar pane, point to the blank space below the day header and above
   the time slots.
   Click to add event appears in the space.


3. Click once to activate the event slot. The event space changes to display a darker
   background color, and an event placeholder becomes active.
   In this mode, you can enter basic event details directly in the Calendar pane.


4. Type SBS Pay Day, and then press Enter.


5. On the Appointment contextual tab, in the Options group, click the Recurrence
   button.
   The Appointment Recurrence dialog box opens. The default recurrence for events is
   the same as for appointments—weekly on the currently selected day of the week.
   Note that the Start and End times are set to 12:00 AM and the Duration to 1 day,
   indicating that this is an all-day event.


6. In the Recurrence pattern area, click Monthly.

Tip If you have an Exchange account and a mobile device that supports connections to

Exchange accounts (such as a Windows 7 Phone, BlackBerry, or iPhone), it’s easy to keep

your calendar and reminders at your fingertips wherever you are by configuring your

mobile device to connect to your Exchange account.