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2 Work with Files

In this chapter, you will learn how to

✔ Create and save files.

✔ Open, move around in, and close files.

✔ View files in different ways.

When working in Microsoft Word, Excel, or PowerPoint, you save content in individual files.

In each program, you can save files as different types depending on each file’s purpose.

The standard files are Word documents, Excel workbooks, and PowerPoint presentations.

Regardless of the program or file type, you use similar techniques for creating, saving,

moving around in, and viewing files in each program.

When working in OneNote, content is saved in individual files representing pages that are

part of a notebook structure. OneNote creates the files for you and saves your changes

as you work, so you don’t need to. However, you use some of the same techniques for

moving around in and viewing files as you do in other Microsoft Office 2010 programs.

In this chapter, you’ll practice working with files in Word, using techniques that are com-

mon to working in files created in Word, Excel, or PowerPoint. First you’ll create and save

a document and then save an existing document in a different location. Then you’ll open

an existing document, move around in it, and close it. Finally, you’ll explore various ways

of viewing file content.

Practice Files Before you can complete the exercises in this chapter, you need to copy

the book’s practice files to your computer. The practice files you’ll use to complete the

exercises in this chapter are in the Chapter02 practice file folder. A complete list of

practice files is provided in “Using the Practice Files” at the beginning of this book.

    Contents

2 Work with Files 37

Creating and Saving Files.................................................. 38

File Compatibility with Earlier Versions of Office Programs................ 44

Opening, Moving Around in, and Closing Files............................... 46

Viewing Files in Different Ways............................................. 52

Key Points............................................................... 60