Creating and Saving Files 41
After you save a file the first time, you can save subsequent changes by clicking the Save
button. The new version of the file then overwrites the previous version.
Keyboard Shortcut Press Ctrl+S to save the current document.
Tip Windows 7 automatically retains previous file versions. To view previous versions of a file
on a computer running Windows 7, right-click the file in Windows Explorer, and then click
Restore Previous Versions.
If you want to keep both the new version and the previous version, click Save As in the
Backstage view, and then save the new version with a different name in the same loca-
tion or with the same name in a different location. (You can’t store two files of the same
type with the same name in the same folder.)
Tip By default, each program periodically saves the file you’re working on in case the program
stops responding or you lose electrical power. To adjust the frequency at which the program
saves the file, display the Backstage view, click Options, click the Save tab in the left pane
of the Options dialog box, and specify the period of time in the box to the right of the Save
AutoRecover Information Every check box. Then click OK.
In this exercise, you’ll work with files in Word by using techniques that are common to
all Office 2010 programs. You’ll create a blank document, enter text, and save the docu-
ment in a folder that you create.SET UP You don’t need any practice files to complete this exercise. Start Word, and
then follow the steps.- On the ribbon, click the File tab to display the Backstage view. Then in the left
pane of the Backstage view, click New. - On the New page, double-click Blank document.
Word creates a blank document temporarily called Document2 and displays it in its
own program window in Print Layout view. Document1 is still open, but its window
is hidden by the Document2 window.
Tip Word created Document1 when you started the program.
See Also For information about switching between open windows, see “Viewing Files in
Different Ways” later in this chapter.- With the cursor at the beginning of the new document, type Parks Appreciation
Day, and then press the Enter key.
The text appears in the new document.