Microsoft Access 2010 Bible

Chapter 29: Customizing Access Ribbons

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FIGURE 29.11

You can easily add new commands to the Quick Access Toolbar.

Command added

to Quick Access Toolbar

Position items

on Quick Access Toolbar

The list on the left side of the screen contains items representing every command available in

Microsoft Access, categorized as Popular Commands, Commands Not in the Ribbon, All Commands,

and Macros. You select the command category from drop-down control above the list. The category

list also contains entries for all of the ribbon tabs in Access (File, Home, External Data, and so on).

Selecting an item from this drop-down list reveals the commands within that category.

The Quick Access toolbar provides a handy way for you to control which commands the users

access as they work with your Access applications. The tasks available to the Quick Access toolbar

include operations such as backing up the current database, converting the current database to

another Access data format, viewing database properties, and linking tables.

Because the Quick Access toolbar is visible to all users, be sure not to include commands (such as

Design View) that may be confusing to users or harmful to your applications. Because the Quick

Access toolbar is easy to customize, it’s not difficult to add the commands you need at the time you

need them, instead of leaving them visible to all users all of the time.

Use the right- and left-pointing arrows in the Quick Access toolbar designer to move an item from

the list on the left to the list on the right. The Quick Access toolbar designer is quite smart. After a

command has been added to the Quick Access toolbar, the command is no longer available to be

added again, so you can’t add the same command more than once.