Chapter 9: Presenting Data with Access Reports
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If, after examining the preview, you’re satisfied with the report, click the Printer button on the
toolbar to print the report. If you’re dissatisfied with the design, select the Close button to switch
to the Report Design window and make further changes.
Publishing in alternate formats
An important feature of the Print Preview tab is the ability to output the Access report in a number
of common business formats, including PDF, XPS (XML Paper Specification), HTML, and other
formats.
Clicking the PDF or XPS button in the Data ribbon group opens the Publish as PDF or XPS dialog
box (shown in Figure 9.18). This dialog box provides options for outputting in standard PDF for-
mat or in a condensed version (for use in a Web context). You also specify the destination folder
for the exported file.
FIGURE 9.18
Access 2010 provides powerful options for publishing reports.
The PDF or XPS view of an Access report is indistinguishable from the report when viewed in
Access. Either format is common in many business environments these days.
Viewing the Report Design window
Right-clicking the report’s title bar and selecting Design View opens the Access Report Designer on
the report. As shown in Figure 9.19, the report design reflects the choices you made using the
Report Wizard.