CHAPTER 6 EMPLOYEE RECORDS
Choose the paperclip icon button to open the OLE (Object Linking and
Embedding) container and store a picture of the employee. Refer to Adding an
employee photo on page 65 for more information about storing an employee’s
photograph.
- Enter the employee’s full name and Social Security number.
The system will validate the Social Security number. If it is an invalid number,
an alert message will be displayed. If you’re not sure of the number, you can
enter all zeros and replace it later with the employee’s Social Security number.
- Enter the date the employee started working. If you use adjusted hire
dates for attendance, length of service, benefit eligibility or reviews,
enter the adjusted hire date for the employee. If you don’t enter an
adjusted hire date, the hire date will be displayed in the Adjusted Hire
Date field.
- Enter or select the primary state to which unemployment taxes are paid
and enter or select the workers’ compensation code for the employee.
- Select the employee’s employment type and enter the employee’s
address and phone number.
- Enter or select the primary department the employee works in, as well
as the employee’s primary position. If you enter a department or
position that doesn’t already exist, the system will prompt you to add
the department or position.
- Choose Additional Positions to open the Employee Positions window
where you can enter additional positions for this employee. Refer to
Creating an employee additional position record on page 63 for more
information.
- Choose Human Resources to open the Employee Human Resources
Maintenance window where you can enter employee information such
as their human resources employment status and personal information.
You also can open the Employee Contacts window and the Employee
Extra Fields window from this window. Refer to Adding an employee
human resources record on page 59, Adding an employee contact record on
page 60 and Adding an employee extra field record on page 77 for more
information.
