Human Resources People Management

Chapter 7: I-9 Form

The I-9 form is the U.S. Immigration and Naturalization Service

Employment Eligibility Verification form. This form is required of all

employers and must be kept on file for all employees. Its purpose is to

verify that an employee is eligible for employment in the United States.

Using the I-9 form, you can track working credentials or proper citizenship

information from employees. You can also create I-9 reports, as required by

federal law.

This information is divided into the following sections:

• Printing the I-9 form and instructions


• Adding an employee I-9 record


• Modifying an employee I-9 record

Printing the I-9 form and instructions

Pages 1 and 2 of the I-9 form and the instructions are included in the I9.PDF

file. You can print the blank I-9 form and keep it on file after your

employees have entered their information.

To print the I-9 form and instructions:

1. Choose Shortcuts to open the Shortcut Bar.


2. Choose Add >> External Shortcut to open the Add External Shortcut
   window.


3. Enter a name for the shortcut and browse to find the I9.PDF.


4. Choose Add and then Done.


5. Choose the shortcut to print pages 1 and 2 of the I-9 form and the
   instructions.

Adding an employee I-9 record

Use the I-9 Form window to add I-9 information. An I-9 form must be

completed and kept on file for each employee. For I-9 verification, you must

choose one item from List A or one item from both List B and List C.