reduced or on the contrary, should the amount be too small, savings are necessary in
projects and activities.
With a view to finding sponsorship for the professional event in question, appeal is made
to banks, corporations, transport companies, tourist offices, printing houses, private and
government agencies, professional organizations, etc. Certain airlines, hotels, restaurants,
etc. give significant discount (if convincingly asked) for important events – as advertising
- according to the importance of the event, the participation, number of participants, time
of the year, how far ahead the reservations are made, etc.
Transportation and accommodation costs do not fall in the obligation of the organizer,
guests will individually opt for various means of transportation and comfort categories
from the recommended ones. There may be some exceptions for special guests. Certainly,
should the financing of the event fall to certain government agencies or special
programmes, all the costs may be taken over by the organizers. In such situations they can
make reservations for travel and accommodation, convenient for each participant.
In important international / national events, such as a congress or a conference, the fees
cover the meals (lunch and dinner for the entire period paid for), urban transport, part of
the general organization costs and a series of services for the comfort of the participants.
Programme
The programme of the conference is an extremely important and painstaking matter. The
following aspects should be considered:
- scheduling plenary sessions and speakers;
- scheduling workshops and their moderators;
- grouping the presentations according to topic;
- planning the beginning and ending of plenary sessions and workshops, coffee
breaks, meals, professional visits (to exhibitions of publications or other
products, film festivals, institutions etc.); - planning social activities (visits to cultural, tourist sights, shows).
Many people base their decision of participating or not in a professional event on the
programme and its content.
The factors influencing the decision of the potential participants whether to take part or
not in the proposed event are:
- topic of the event and related topics of the workshops;
- personalities in the field who will speak in plenary sessions;