2019-09-01_Computer_Shopper

ADVANCEDPROJECTS

134 SEPTEMBER 2019 |COMPUTERSHOPPER|ISSUE 379

TheRibbon

relativelyeasy: right-click on the type of style

from the Styles sectionof the Home tab of

the Ribbonand then click Modify.

Youcan select the font and size through

the drop-downmenus,and adjust the line and

paragraphspacingthroughthebuttons(hover

over the buttons to reveal their function).

If you want to adjust anythingdramatic–

margins,bordersand so on -use the Format

drop-down(at the bottom-leftofthe Modify

Style window).Crucially,leave the Only in this

documentoption selected if you want to use

differenttemplates. If you want to updatethe

default forall documents,perhapsbecause

you requireTimes New

Roman, then select the New

documentsbased on this

templateoption.

Once you’ve set up your

basic templatewith alayout

and styles, head to File and

then Save As. On newer versionsof

Word, you’ll then need to click

Browseto bring up the Save As

dialog box. Name your file something

memorable–Agenda Template,

Newsletter Template–and then

select Word Templatefrom the

Save as type menu. Word 2010

won’t direct you to the Templates

folder,soyou’ll need to click Word

in the Locationspane to the leftof

the Save As dialog and then select

the Templates folder.Later versions

of Word preferyou to save your

custom templates in afolder in

your Documentsfolder,and will

therefore automaticallyuse this

as the save location.

W

hether you love or merelytoleratethe Ribbon,it reveals

an awful lot of tools at any given time.But how many of

those tools can you even name,let alone use regularly?

Here’s aquick guide to some of the more useful tools that you

might have missed.Unless otherwisestated, all of these functions

are presentin Word 2010.

Hometools2016

Inserttools2016

Select text, then use Format Painter to apply

that text’s formattingto other sections

Insert acover page (templates provided)

that will not be counted in the page

numberor index

Ensurenew headingsor sectionsstart

at the topofthe next page.This is much

quickerthan using lots of Return spaces

Searchonline forlicence-free

imagesto insert (2013 onwards)

Insert achart, with data input

and analysisthroughExcel

Take and insert ascreenshotof a

currentlyopen window(2013 onwards)

Clear formatting

of selected text

Changelist level of selected sentence – Alter line spacing

very useful formulti-level bullet point lists

➡Change the default style easily using

the drop-downsand buttons