macformat.com @macformatTOC in Pages APPLE SKILLS
SEPTEMBER 2019 | MACFORMAT | 55
HOW TO Generate a table of contents
1
Identify headings
The table of contents reflects how a
document is broken up by headings. This Word
Processing document has three levels of
subheading (plain, green and blue). The TOC
will be based on their paragraph styles.2
Apply paragraph styles
Apply paragraph styles to headings using
the paintbrush icon. Note that you can tap the
style name to show a list of styles, then tap
Edit to drag styles up and down: make sure
they’re in correct order of importance.3
Format appearance
You can adjust the appearance of each
level of heading by selecting one heading,
changing its font settings, then tapping the
Update button that appears on its paragraph
style. The rest change to match.4
Generate TOC
Tap the Table of Contents icon, second
from the top left. Tap Edit and choose the
paragraph styles of the headings you want to
include. Tap Done and you should now see a
tabulated list that matches your content.5
Insert a TOC
Place the cursor at the start of the
document, then tap the paragraph icon (top
right of the on-screen keyboard) and choose
Page Break. Tap on the new page, tap the TOC
icon and choose Insert Table of Contents.6
Adjust your TOC
Tap a line in your TOC, then the
paintbrush. You can tweak the font in the Text
tab (but can’t apply styles). In the Table of
Contents tab, set the range of this TOC or tap
Customise Styles to change what’s included.Genius tip!
For unexplained
reasons, an inserted
TOC will only list items
that come after it in the
document, regardless of
what’s included in the
Table of Contents menu.
If you insert it at the
end, the version on the
page will just say ‘The
table of contents is
empty because you
aren’t using the
paragraph styles set
to appear in it.’Genius tip!
To convert between
modes, go to the More
menu (three dots, top
right), select Document
Setup, then tap the
page icon at the top
right. Turn Document
Body on (for Word
Processing) or off (Page
Layout). After you turn
off Document Body in a
Page Layout document,
the Insert Table of
Contents option won’t
appear until you tap on
a page to show the
blinking text cursor in
the document body.