Writing the introduction
In your introduction it is important to give the background
to the report. You should explain who had asked for it, why
it was written and what it is about. (See Figure 3.) Follow the
Introduction with a brief summary of the Conclusions (see
Figure 4).
Making the report
Make sure your report progresses logically from one point to
the next. You have already planned it by noting all your
points in the appropriate order so now write each paragraph
in clear, concise prose. Use headings for each section and,
unless the sections are very short, it is a good idea to start
each section on a new page. This may be thought a waste of
paper but it looks better and impresses the reader.
Coming to a conclusion
The report should be followed by your conclusion and a list
Summary
This report shows that St Barbabas’ Church has fallen
into a sad state of repair. The Churchwardens have
consulted experts on various points and have dealt
in detail with both the church itself and the adjoining
church hall and facilities. As will be seen, there is a great
deal that needs to be done if we are to continue to use
the buildings. A number of recommendations follow the
report which is to be circulated only among members of
St Barnabas’ PCC.Fig. 4. Summary of report.SUMMARISING AND REPORTING / 113