ask the name of the Director, Sales Manager or whoever it is
you wish to contact.
Ending the letter
The ending for a formal letter is either ‘Yours sincerely’ or
‘Yours faithfully’. ‘Yours truly’, which is the same as ‘Yours
faithfully’, is rarely used today.
‘Yours sincerely’ isalwaysused if you have written to some-
oneby name. If you have started with ‘Dear Sir’ or ‘Dear
Madam’, you must end with ‘Yours faithfully’. Underneath
‘Yours sincerely’ or ‘Yours faithfully’ leave five line spaces
and type in your name. If you are female, you can put your
title after this in brackets:
June Brown (Mrs)
Susan Coombs (Miss)Above your typed name sign your usual signature.
Sending an enclosure
If you have enclosed something with your letter, put ‘enc.’ at
the bottom left-hand corner of your letter and follow this
with the name of the document you have enclosed. If you are
asking for information,doremember to enclose a stamped
addressed envelope (SAE). You stand a much better chance
of receiving a reply if you do so.
Drafting your letter
As when writing an essay or short story, it is necessary to
plan your formal letter so that the end product is the best
WRITING LETTERS / 137