Send & Receive Email
This button downloads new emails.
You can set your Mail app to check
automatically but this button does so manually.
When you want to write a new email
from scratch, click on this button to
open a blank one.
This button archives the selected
message. Very useful if you want to
make sure you don’t delete it.
If you want to throw away the currently
selected email, click here to send it to
the Trash folder.
This button moves the selected email to
your junk mail folder. Use it to help the
Mail app identify ‘spam’, which is junk emails.
These three buttons let you reply to the
selected email, reply to everyone who
received the selected email and forward the
selected email to a third party.
This pull-down menu lets you mark the
current email with a flag, which is
useful if you want to group mailings
according to criteria of your choice.
Use this button to silence notifications
on threads that are sending you too
many alerts.
This pull-down menu is another way of
moving one of your emails into another
mailbox or folder.
To search for a specific subject,
person or word/phrase in your emails,
use the field here.
(^910)
22
24
23
Updated
Classic
Layout.
To use the classic,
column-based layout, in the
View menu, select Use Column
Layout. Check or uncheck
Show Side Preview to set the
email preview to the side or
below the list.
11
This icon opens and
closes the sidebar on
the left of the window.
12
These dropdown
menus let you navigate
between mailboxes and can
be used instead of clicking
on the sidebar.
13
Click this circular icon
to toggle between
showing all of your emails
and only unread emails.
14
These are email
inboxes and as you
can see, we have four email
accounts set up in Mail;
however, you can have more
or less if you prefer.
15
When you identify a
sender as a VIP, their
name appears in this section.
Click the triangle to open and
close it, and click on a name
in the list to see emails from
the person in question.
16
The Sent folder. Click on
it to see sent emails.
Open them and you can
forward or resend them.
17
Junk emails are sent
to this folder. You can
move them there yourself.
18
Emails you’ve thrown
away are sent to the
Bin. You can take them out
again, or empty the Bin, just
like the macOS Dock’s Bin.
19
Smart mailboxes let
you set up rules, so
emails that meet the
conditions applied appear in
a smart folder as well as in
the main inbox.
20
When Mail is
downloading new
emails, a message appears
at the foot of the sidebar,
showing how many there are.
21
Your emails appear
here. Unread emails are
shown with a blue dot to the
left. Click on an email to open
it in the main window (’22’).
22
This is the main
window, showing the
currently selected email.
Emails can contain text,
images, links and more.
23
This is the time the
email was sent. If it
wasn’t sent today, the date is
shown here too.
24
If the email’s sender is
in your Contacts and
has a picture, it appears
here. If not, it’s just a grey
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