Windows Help & Advice - UK (2020-05)

fieldstofillin,gearedtowardthetypeofinformationyou’recataloging.
Someofthesefieldsrequiretypinginto,othershavedrop-downmenus
fromwhichyoucanpicka choice,suchasratingorcategory.Theselinkto
categorymodules(moreonthisshortly)– lookforthenewfolderbutton
nexttothese,whereyoucancreateyourowncustomentriesif noneof
theonesprovidedmatcheswhatyou’relookingfor.
Howmuchinformationyousupplyisuptoyou– mostfieldsshould
beself-explanatory,andonlythosefieldsmarkedinredarecompulsory;
everythingelsecanbeleftblankorfilledinlater(seethenextstep).If
it’spresent,usethe“Update”buttontotryyourluckwithanysupported

online searchproviders.The PictureFronttab providesthe

abilitytoimportacoverimageoneofthreeways:froman

existingfileonyourPC,viaanonlineURL,orfrom‘memory’(the

clipboard).Theselattertwooptionsareperfectwhenusedin

conjunctionwithanonlineimagesearchinyourbrowser.There

arealsotoolsontheEditmenuforblurring,sharpening,rotating

andconvertingtheimagetoblackandwhite,plusdeletingit

(theclosestthingtoanundofunction,assumingyou’rehappy

tothenreimporttheimage).

EDIT AND ORGANISE ITEMS

Keep adding items to your collection. If you want to edit

an item, right-click it, and choose Edit. If you want to

make the same edits to multiple items, select them using the

classic [Ctrl] + click method, before right-clicking, and choosing

Update all. Make your changes, then click either Save or Apply

to apply them to the selected entry or entries in your database

[Image D]. You can also perform Find/Replaces of text across

your entire collection via the Filter menu.

As your collection grows, you’ll need to organise it to make it

easier to browse. To do this, click the Group by button in the left-

hand window and choose Select Fields to choose which field to

organise them by, such as author or category. To create a multi-

level hierarchy, select multiple fields in the order you wish them

to appear – for example, genre followed by TV series name.

Another way to organise items is through the Container

module. Here you can define repositories – physical or virtual –

inside which your items are stored. Creating a container works

in a similar way as other modules, with one key addition:the

© TORFLOW

Data Crow supports multiple users, enabling

you to grant others varying levels of access

to your collections, from read-only to full

editing capabilities. Click the User icon

followed by the green ‘+’ button to set up a

user. Fill in the details on the Summary and

Information tab – key fields include Name

and Login Name, and don’t forget to tick

Enabled so the user is active. Control access

via the Module Permissions tab – this gives

you control over their access on a module-

by-module basis. By default, users have view-

only access to all your modules, but click Edit

to deny all access or extend full editing rights

to that module.

After you click Save, the user is able to

log in with their username and a blank

password – to assign a password to their

account, right-click their entry, and choose

Change password. While you’re here, be

sure to assign the main administrator user a

password, too, via User > Change Password,

unless you’re running Data Crow as a server-

client setup using a Docker image, rather

than the standalone packages. Check out

the Server Install box for more details of

setting this up.

MULTI-USER ACCESS

C

D

E

36 |^ |^ May 2020