Microsoft Office Professional 2010 Step by Step eBook

130 Chapter 4 Change the Look of Text

Finding and Replacing Formatting

In addition to searching for words and phrases in the Find And Replace dialog

box, you can use the dialog box to search for a specific format and replace it with

a different one.

See Also For information about finding and replacing text, see “Finding and Replacing

Text” in Chapter 3, “Edit and Proofread Text.”

To search for a specific format and replace it with a different format:

1. On the Home tab, in the Editing group, click the Replace button.
   Keyboard Shortcut Press Ctrl+H to display the Replace tab of the Find And
   Replace dialog box.
   The Find And Replace dialog box opens, displaying the Replace tab.


2. Click More to expand the dialog box. Then click Format, and on the Format
   menu, click either Font or Paragraph.
   Tip You can click Style to search for paragraph styles or character styles.
   The Find Font or Find Paragraph dialog box opens.


3. In the dialog box, click the format you want to find, and then click OK.


4. Click the Replace With text box, click Format, click Font or Paragraph, click the
   format you want to substitute for the Find What format, and then click OK.


5. Click Find Next to search for the first occurrence of the format, and then
   click Replace to replace that one occurrence or Replace All to replace every
   occurrence.

Creating and Modifying Lists

Lists are paragraphs that are usually formatted with a hanging indent so that the first line

of each paragraph is longer than subsequent lines. Fortunately, Word takes care of the for-

matting of lists for you. You simply indicate the type of list you want to create. When the

order of items is not important—for example, for a list of supplies needed to carry out a

task—a bulleted list is the best choice. And when the order is important—for example, for

the steps in a procedure—you will probably want to create a numbered list.