Microsoft Office Professional 2010 Step by Step eBook

Scheduling and Changing Appointments 681

You can specify the time zone in which an appointment starts and ends. You might want

to have different time zones if, for example, your “appointment” is an airplane flight that

starts and ends in different time zones, and you want the flight to show up correctly

wherever you’re currently located.

In this exercise, you’ll schedule an appointment and a recurring appointment, and you’ll

update appointments by using commands in the appointment window.

SET UP You don’t need any practice files to complete this exercise. Display the

Calendar module in the default Day view, minimize the To-Do Bar, and then follow

the steps.

1. In the Date Navigator at the top of the Navigation Pane, click tomorrow’s date.

See Also For information about the default Calendar module view and the Date

Navigator, see “Displaying Different Views of a Calendar” later in this chapter.

Outlook displays tomorrow’s schedule.

2. In the Calendar pane, point to the 12:00 P.M. time slot (or, if you already have an
   appointment scheduled at 12:00 P.M., to another time when you have 30 minutes
   available).
   Click to add appointment appears in the time slot.


3. Click once to activate the time slot.

In this default mode, you can enter basic appointment details directly in the

Calendar pane.

4. Type SBS Lunch with Jane, and then press Enter.

Important The subject of each appointment, meeting, or event you create while

working through the exercises in this book begins with SBS so that you can easily

differentiate the practice items you create from other items on your calendar.

Outlook creates a half-hour appointment beginning at 12:00 P.M.

5. Drag the appointment from the 12:00 P.M. time slot to the 1:00 P.M. time slot (or,
   if you already have an appointment scheduled at 1:00 P.M., to another time when
   you have an hour available).
   Outlook changes the appointment start time.


6. Point to the bottom border of the appointment, and when the pointer changes to
   a double-headed arrow, drag down one time slot so that the appointment ends at
   2:00 P.M.
   While the appointment is selected in the calendar, the Appointment contextual tab
   is available.