Microsoft Office Professional 2010 Step by Step eBook

Scheduling Meetings 695

6. On the Meeting tab, in the Show group, click the Scheduling Assistant button.

The All Attendees list on the Scheduling Assistant page includes you and the attendee

you entered in the To box (showing the attendee’s e-mail address or, if the attendee has

an entry in your Address Book, the associated name). The icon next to your name, a

magnifying glass in a black circle, indicates that you are the meeting organizer. The

icon next to the attendee’s name, an upward-pointing arrow in a red circle, indicates

that he or she is a required attendee.

Attendance options Start time and end time bars

When you are the meeting organizer, the Scheduling Assistant displays the subject of each

appointment on your schedule that is not marked as Private.

7. If necessary, scroll to the bottom of the Room Finder task pane to display the
   Suggested times list.
   The times shown are based on your schedule and the schedule information that is
   available for the first attendee.


8. In the All Attendees list, click Click here to add a name, enter the e-mail address
   of the second person with whom you arranged to practice, and then press Tab.
   The Suggested Times list in the Room Finder task pane is updated to reflect any
   schedule conflicts for the second attendee.


9. Click the Required Attendee icon to the left of the second attendee’s name.

A list of attendance options expands.