Displaying Different Views of a Calendar 701
Displaying Different Views of a Calendar
You can select a view and an arrangement for the display of your calendar. The default view
is Calendar, and the default arrangement is Day. Most exercises in this chapter have shown
the calendar in this default view and arrangement, which we refer to simply as Day view.
Tip Because Outlook 2010 coordinates your scheduled tasks to your calendar, you can look
at your calendar in Day view or Week view to see the tasks that need to be completed that
day or that week, and you can track your progress by marking tasks as complete when you
finish them.Views
The Calendar module offers four distinct views of content, which are available from the
Change View list in the Current View group on the View tab. These views are:
● Calendar This is the standard view in which you display your Outlook calendar. In
the Day, Work Week, or Week arrangement, Calendar view displays the subject,
location, and organizer (if space allows) of each appointment, meeting, or event,
as well as the availability bar and any special icons, such as Private or Recurrence.
● Preview In the Day, Work Week, or Week arrangement, Preview view displays
additional information, including information from the notes area of the appoint-
ment window, as space allows.
● List This list view displays all appointments, meetings, and events on your calendar.
● Active This list view displays only future appointments, meetings, and events.
When working in a list view, you can group calendar items by selecting a field from the
Arrangement gallery on the View tab.
Important In this book, we assume you are working in Calendar view, and refer to the
standard Calendar view arrangements as Day view, Work Week view, Week view, and Schedule
view. For information about changing and resetting views, see “Displaying Different Views of
Contact Records” in Chapter 22, “Store and Access Contact Information.”Arrangements.
By default, your calendar is shown in the Day arrangement of Calendar view. However,
this arrangement displays your schedule only for the current day and doesn’t keep you
apprised of upcoming appointments later in the week or month. To help you stay on top
of your schedule, you can display several different arrangements of your calendar:
● Day Displays one day at a time separated into half-hour increments.