Microsoft Office Professional 2010 Step by Step eBook

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24 Track Tasks

In this chapter, you will learn how to

✔ Create tasks.

✔ Update tasks.

✔ Remove tasks and items from task lists.

✔ Manage task assignments.

✔ Display different views of tasks.

Many people keep one or more task lists going at all times, listing things to do, things to

buy, people to call, and so on. You might cross off tasks as you complete them, transfer

unfinished tasks to other lists, create multiple lists for multiple purposes, or follow a

specialized system designed by an efficiency expert. You probably write these task lists

on pieces of paper, even though you’ve undoubtedly experienced the pitfalls of that

age-old system. Paper crumples, tears, and frequently ends up in the lint tray of the

clothes dryer (even when you are sure you checked all the pockets before you put

your pants in the laundry).

If you use Microsoft Outlook 2010 on a daily basis, you might find it far easier to use

its built-in task list, called the To-Do List. You can add tasks, assign due dates, receive

reminders, and mark tasks as complete when you finish them. You can even assign

tasks to other people, and if those people use Outlook, you can view their progress

on assigned tasks as they track progress milestones.

You can view the task list associated with your default e-mail account in several locations

within Outlook, including the Tasks module, the To-Do Bar Task List, the Daily Task List

that appears in selected calendar views, and the Outlook Today page. You can view other

Outlook task lists in the Tasks module.

In this chapter, you’ll create tasks from scratch and learn how to delegate tasks to other

people and manage task assignments. You’ll also review different ways of arranging,

organizing, and locating tasks, and you’ll remove tasks from your list by marking them

as complete or deleting them.

    Contents

24 Track Tasks 715

Creating Tasks.......................................................... 716

Creating Tasks from Scratch.......................................... 716

Task Options....................................................... 717

Creating Tasks from Outlook Items................................... 718

Updating Tasks.......................................................... 726

Removing Tasks and Items from Task Lists.................................. 729

Managing Task Assignments.............................................. 730

Tasks You Assign to Others.......................................... 730

Tasks Other People Assign to You..................................... 732

Displaying Different Views of Tasks........................................ 735

Finding and Organizing Tasks........................................ 742

Key Points.............................................................. 743