508 Part III • Acquiring Information Systems
Student Administration System
Attendance AccountingIncluded
Yes No- Provide for interactive entry
and correction of daily attendance
information. - Provide for interactive entry and
correction of YTD attendance
information. - Provide for interactive entry of
period by period, and half or whole
day attendance. - Capable of input of attendance by
online entry or optical scanning
devices(s). - Provide online access to student
attendance records by date or course,
showing period by period attendance
and reason for absence for any date. - Provide “user defined” definition of
ADA and ADM calculation
requirements. - Provide for entry of absence reason
codes by exception. - Provide for multiple attendance
periods with “user defined” number
of days in each. - Provide for entry of entire year
school calendar. - Provide for student registers.
- Provide for entry and withdrawal.
Provide for student withdrawal,
which retains all student
information and tracks the
withdrawn student’s attendance as
“not enrolled”; in the event the
student returns to the district and
reenrolls all attendance
calculations will automatically
be current and up to date.
Included
Yes No- Daily absence worksheet phone list.
- Daily absence report.
- Absence report by reason.
- Student Attendance Register
Report. List by class and section. - Student Absence by Reason listing.
- School Absence by Reason listing.
- Provide attendance reports with
ADA and ADM calculations from
any beginning date through any
ending date. - Provide attendance reports by:
Student
Absence and Absence reason(s)
Sex
Grade level
Course and section
Multiple combinations of the preceding
requirements - Provide ADA and ADM calculation
reports, with any “from” and “through”
dates for the following:
Any and all schools
The entire district
Each attendance register - Provide M-F absence reports by any
“from” and “through” dates, also by
student, grade, sex, course and section,
and/or absence reason code. - Provide daily entry and
withdrawal reports.
EXHIBIT 2 Application Specifications, Appendix DSelection of the Vendor
Seven proposals were submitted in response to the RFP.
Andrews was able to winnow them down easily to three
serious contenders that were evaluated in detail. Each of the
three finalists was invited to demonstrate its system to the se-
lection committee. The vendors were not told in detail what
to show, but they were asked to demonstrate the operation of
several of the major systems. The three vendors brought in
their own computers for the demonstration, and all of the
demonstrations were quite satisfactory to the committee.
The committee originally intended to visit a school
that used each vendor’s system, but because of time and
money constraints they were only able to visit two sites—
one Data Systems, Inc., installation and one Scholastic