Project Management

222 Project Management

creates the sense of a “baseline.” Referring to this edition as

the baseline plan signifies that this is the plan that everyone

will work toward, and that this is the plan from which you will

measure project variances.

• Potential Problem Analysis. Potential Problem Analysis is
  a risk management technique to identify what may go
  wrong on your project, so that you can take steps to com-
  pensate. Although a PPA can be performed at any time,
  an excellent time is immediately after creating the project
  plan. The PPA process normally generates a lot of docu-
  mentation. You should keep copies of these documents in
  your project files.
  Execution and Control Documents
  During the third phase, the Execution Phase, the prescribed
  work is performed. As project manager, you continuously moni-
  tor progress and you make and record appropriate adjustments
  as variances from the original plan. Throughout this phase, the
  project team remains focused on meeting the objectives devel-
  oped at the outset of the project.
  Figure 11-5 illustrates the key documents that should be
  created as part of project execution and control.

Progress

Evaluation

Project

Change

Notices

Project

Status

Reports

Project Plan

Updates

To

Close-Out

Phase

Material Lists

POs

RFPs/RFQs

Contracts

System-

Generated

Reports

Purchasing
and
Contracting

Project

Team

Progress

Reports

Continual Cycle During Project Execution

Figure 11-5. Key documents in the process execution phase