Project Management

224 Project Management

Project Plan Updates.

The overall project plan

should be revised on a

regular basis to reflect

any changes. As activities

are completed and new

information about the

future becomes available,

new forecasts should be

prepared.

Close-Out Documents

During the Close-Out

Phase, the emphasis is on verifying that the project has satisfied

or will satisfy the original need. Ideally, the project culminates

with a smooth transition from deliverable creation(the project) to

deliverable utilization (the post-project life cycle). The project

customer accepts and uses deliverables. Throughout this phase,

project resources (the members of the project team) are gradu-

ally redeployed. Finally, the project shuts down.

Figure 11-6 illustrates the key documents that should be

created as part of project close-out.

Punch List Management. As mentioned in Chapter 2, near the

end of your project you’re likely to recognize that there are a

number of tasks to be completed in order to bring your project

Customer

Documents

Organiza-

tional

Documents

Punch List
Task Listing
Customer
Acceptance

Punch List

Management

Operatingand

Maintenance

Manuals

Punch List

Responsibility

Matrix

Punch List

Schedule

PerformanceEvaluations

and

Recognition

Lessons

Learned

Closing

Report

Figure 11-6. Key documents of the project close-out phase

Documentation

Needs at

the Beginning!

All too often, operating, maintenance,

service, and other manuals are not

considered until the end of the proj-

ect.This unanticipated work may cre-

ate an unforeseen expense or a sched-

ule delay. Remember to think about

these kinds of documents at the begin-

ning of your project—when you’re

planning and estimating the project.