Chapter 38: Human Resources Archive......................................................
In Human Resources, it’s a good idea to periodically archive—or move—
some of the information in your system to a separate, or secondary, file
system. By reducing the number of active, readily-accessible records, your
system will run more efficiently.
Use the Applicant Archive and Employee Archive windows to move
inactive applicant and employee records to a separate area on your
computer. You can then save the archived records to a different storage
medium to reduce the amount of hard disk space required for the system.
You also can choose to delete the records as they are archived and specify
what information will be part of the archived record. You can recall
archived records to reactivate applicant and employee records. Further, if
you later decide to delete certain applicant or employee records from your
archive, you can do so.
To archive Human Resources records, you’ll use the Applicant Archive and
Employee Archive windows.
This information is divided into the following sections:
- Archiving an applicant record
- Retrieving an archived applicant record
- Archiving an employee record
- Retrieving an archived employee record
- Deleting an employee record
Archiving an applicant record
Use the Applicant Archive window to archive and keep a history of
applicant records. You also can delete the applicant record from this
window.
