Glossary.....................................................................................................................................
ADA
The Americans with Disabilities Act
prohibits the discrimination against
qualified individuals with a disability.
Adjusted hire date
An arbitrary hire date used to base
employee time lines—such as reviews or
benefits.
Americans with Disabilities Act
See ADA.
Applicant
A person who has provided a resume or
job application for employment with
your company.
Backing up
The process of storing data on a
secondary medium, usually diskettes or
magnetic tape, in order to minimize the
difficulty of recovering from data loss.
Backups should be created frequently.
Batch
A group of transactions identified by a
unique name or number. Batches are
used to conveniently group transactions,
both for identification purposes and to
speed the posting process.
Beneficiary
A person who benefits from a Human
Resources benefit.
Benefit
A contribution provided by the company
that can be calculated on net, unit or
gross pay. Examples of benefits include
insurance premiums and 401(k)
contributions.
Cash account
An account to which an employee can
make contributions for some other
specified purpose, such as charitable
contributions.
Class
A particular training session in which a
course is taught. For example, Class PC
might be How to use your personal
computer.
COBRA
The Consolidated Omnibus
Reconciliation Act of 1985 is a federal law
protecting employees that are no longer
with the company by allowing them to
maintain insurance while they aren‘t
working.
Compa-ratio
The employee’s pay rate divided by the
middle value of the salary matrix linked
to the employee’s position.
Company
A business organization.
Company data
The information you enter about your
organization, such as its applicants,
employees, benefits systems, training
programs and organizational structure.
Consolidated Omnibus
Reconciliation Act of 1985
See COBRA.
Copayment
The amount of money that must be paid
by an employee in cooperation with a
benefit. For example, a health insurance
benefit might have a $10 copayment.
Course
A general education subject, taught in
specific classes. For example, course
Computers might include the class How
to use your PC.
Deduction
An amount withheld from an employee’s
net, unit or gross pay. For example, a
donation to a charity could be set up as a
deduction.
Default
A value that is displayed in a window
automatically and will be used unless
you enter a different value.Default data
Information that has been provided as a
starting point in working with software.
In Human Resources, for example, some
orientation and termination checklists
have been provided for you.
Department
A category or functional part of a
business, usually charged with a specific
task within the business, such as Sales,
Engineering or Purchasing.
Dependent
An individual who relies on another for
some type of support, usually a child.
Division
An organizational level of a company.
Divisions can be based on geography,
(East Division, West Division); product
specializations, (New Technologies
Division); or any other characteristic.
EEO
The Equal Employment Opportunity
legislation bans the discrimination of
qualified individuals, based on their sex,
age, religion or ethnic origin.
Employee
A person who works for your company
and receives payment for work
performed.
Equal Employment Opportunity/
Affirmative Action
See EEO.
Fair Labor Standards Act
See FLSA status.
Family and Medical Leave Act
See FMLA.
FLSA status
The Fair Labor Standards Act is a federal
labor law that covers overtime, minimum
wages, child labor protections, and the
equal pay act.