GLOSSARYPassword
A combination of distinct characters
assigned to a particular user or group of
users. You can use passwords to control
access to specific fields.
Pay code
A code used to identify a specific type
and rate of pay. For example, an
employee who is paid a salary might
have the pay code SAL assigned to him
or her.
Pay period
The time period between regularly
scheduled pay runs.
Points system
A system for tracking employee
disciplinary measures. In some
organizations, employees are assigned a
specific number of points, and infractions
can result in the removal of points. More
severe infractions might result in the loss
of more points.
Position
A defined role within an organization.
Posting
An internal announcement that a
position is open and that internal
candidates can apply for the position.
Preferences
Adjustments you can make to your
software so it works more efficiently for
you. There are two types of preferences—
user preferences, which are tied to a
particular login and are effective
whenever that login is used, and system
preferences, which affect all the Human
Resources users in your organization.
Query
In Human Resources, a query is a search
of applicant or employee skills records
for specific skills.
Range
A selection used to narrow the number
and kinds of records printed on a report.
For example, a selected range of
employees could be those in a specific
department.
Record
A collection of related computer datum.
One applicant’s information—from
Interviews to Work History to
References—is the applicant’s record.
Reference
A statement of an applicant’s suitability
for a position. References are usually
supplied by former employers or
teachers.
Report option
A collection of entries that specify the
amount of information or the type of
information that appears on a report.
Multiple report options can be created.
Requisition
A formal request to hire an employee for
a specific position within the
organization.
Review
A formal examination of an employee’s
work.
Salary matrix
A spreadsheet-type record of pay levels
within an organization. Companies that
use labor grades, and set pay levels for
for those grades, customarily store that
information in a salary matrix.
Select icon button
A small button with a red arrow. Use the
select icon button to choose the
highlighted text, usually in a scrolling
window or lookup window.
Scrolling window
A window within a window. A scrolling
window contains lists of selections.
Skill
The ability to proficiently perform certain
tasks or duties.Skill set
A group of related skills.
Sorting
A method of arranging data based on the
order of specified information. For
example, records sorted by document list
all items on a document before listing the
items on the next document.
Supervisor
An employee who oversees the work of
others.
Termination
An employee’s exit from an organization,
whether voluntary or not.
Transfer
A move from one shift or position to
another.
Union
A labor organization that represents the
workers in a particular industry.
User-defined field
Fields that you can define to track
information specific to your business.
User-defined window
A window created by the user to track
information specific to your business.
W-4 form
An employee withholding form required
by the Internal Revenue Service.