Tu t o r i a l s
Work on the go
I
n today’s connected world it’s becoming
easier to access the office, without actually
being in the office. Smartphones are
powerful enough to perform a range of tasks,
such as putting together presentations and
holding teleconferences – so the dev ice in
your hand could be your ticket to a job
w ithout the commute. There are a range of
programs for writing documents, creating
spreadsheets and producing presentations- Microsoft Office recently launched its free
suite of Word, Excel and PowerPoint on the
Google Play store. There are plent y more ways
to provide yourself with an office on the go,
however. In this masterclass we will show you
how to record inter views or important phone
calls using the Cogi app as well as
demonstrate how to create PDFs with
Camscanner. If you really need your office to
be based at home, then we take you through
document sharing. We’ll also explain how to
access your work computer from anywhere
with Chrome Remote Desktop. We’ve also got
a tutorial on how to set reminders based on
your location, so you don’t miss a meeting.
Your smartphone or tablet could be the key
that unlocks you from your desk and we will
show you how to use it.Essential apps to run your office any where
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masterclass
Won’t this all
costalot?
It doesn’t have to.
Most office programs
are free to download
and use, but you would
have to pay to unlock
the full range of
features. Some
operate on a
subscription basis,
while others just need
a one-time fee.
However, if you’re just
looking to do basic
word documents,
spreadsheets and
presentations you can
do everything for free.Ask your own
question online at
littlegreenrobot.co.ukPortable word processors
Microsoft Word The original
Microsoft Word is the first program you think of
for writing text. Well optimised for Android
tablets with an easy access ribbon for editing.
Office 365 subscription is needed for full use.WPS Office Free Secretive data
The word program in this suite is basic but easy
to use. Its main benefit is the accessible share
button and the fact that it can encrypt your
document to keep it safe from potential hackers.Office Suite 8 Multitasker
This app has a word program that you can use
straight away and it provides easy access to lots
of formatting tools. It also enables you to import
PDFs into a document, which could prove useful.- Protect your work
Always back up. While your workplace will have
safeguard after safeguard, a crashed phone
might lose you all of your work. Ensure that
you’ve backed up your documents to the cloud,
Google Drive or your SD card. - Watch your data use
Keep on top of your data. Sending attachments
over email, communicating via Skype and
downloading documents all cut through your
data allowance. Be sure to turn on your Wi-Fi or
set up an alert system for when you are close
to your allowance. - Steer clear of large files
Be aware of file sizes. PDFs, videos and
picture-heavy documents can all be hefty
sizes. Try and upload documents to shared
drives or the cloud because emails usually
have file limits and a big file could clog up
both systems. - Don’t overload
Don’t take on too much. Although your device
probably has a sizeable storage capacity, you
could quickly use up your memory once you
start working. When you’ve finished with
something, save it somewhere else and delete it
to keep your device working smoothly. - Take care
Be careful when sending sensitive documents
via Wi-Fi, especially if it’s a public connection like
a café. Data can easily be stolen so if you have
to use public Wi-Fi, use encryption software to
keep your files secret from hackers.
5 tips for keeping
work files safe