212 / Types of Writing
ANALYSIS of THE SAMPLE REqUEST foR
INfoRMATIoN
The preceding sample follows the general characteristics of a good business letter.
As a model of a block-style letter, note that the left margin is straight throughout,
except, of course, for the letterhead.
In addition, note these particular features:
- The heading and inside address use the approved two-letter abbreviation for
the state followed by the zip code. - The salutation and closing are appropriately businesslike.
- The body of the letter, brief and specific, covers the basic requirements for a
letter of request. - The courtesy sentence is neither too gushy nor too cold.
- The signature line is accurate.