380 Chapter 13 Work with Slides
Exporting Presentations as Outlines
When you want to use the text from a presentation in another program, you can
save the presentation outline as an .rtf file. Many programs, including the Windows
and Macintosh versions of Word and older versions of PowerPoint, can import out-
lines saved in .rtf with their formatting intact.
To save a presentation as an .rtf file:- Display the Backstage view, and then click Save As.
The Save As dialog box opens. - In the File Name box, specify the name of the file.
- Display the Save As Type list, and click Outline/RTF.
- Navigate to the folder in which you want to store the outline, and click Save.
PowerPoint saves the presentation’s outline in .rtf format with the designated
name in the designated folder.
Dividing Presentations into Sections
New in PowerPoint 2010 is the ability to divide slides into sections. Sections appear as
bars across the Slides tab of the Overview pane in Normal view and across the work-
space in Slide Sorter view. They do not appear in other views, and they do not create
slides or otherwise interrupt the flow of the presentation.
Dividing a presentation into sections can be a great tool during content development.
Because you can hide whole sections of slides, the sections make it easier to focus on
one part of a presentation at a time. If you are working on a presentation with other
people, you can name one section for each person to delineate who is responsible for
which slides.
In this exercise, you’ll divide a presentation into two sections, adding one in Normal view
and the other in Slide Sorter view. After naming the sections, you’ll hide their slides and
then display first one section and then both sections.