696 Chapter 23 Manage Scheduling
You can extend a courtesy invitation to optional attendees.- In the list, click Optional Attendee.
The second attendee’s icon changes to the letter i (for information) in a blue circle
to indicate that you’re sending the meeting request for his or her information, but
he or she does not need to attend.- In the group schedule, experiment with changing the meeting time and duration by
dragging the green start time bar and the red end time bar. Then in the Suggested
times list, select a meeting time that works for all three attendees.
The start time and end time bars move to the selected time slot.
You can change the Show As and Reminder settings, create recurrences, assign
color categories, and make any other changes you want. The availability specified
in the Show As list will apply to all attendees who accept your meeting request. - After you select the meeting time you want, click the Appointment button in the
Show group.
On the Appointment page, the second attendee has been added to the To box,
and the Start Time and End Time boxes display the meeting time you selected. - Verify the meeting details, and then click the Send button.
The meeting appears in your calendar, and your co-workers or friends receive the
meeting request.
CLEAN UP Remind your attendees not to respond to the meeting request. Retain
the SBS Get-Together meeting in your calendar for use in later exercises.