Project Communication and Documentation 221how work is assigned. It correlates specific elements of
work with specific task performers.- Schedule Estimating Worksheets.Schedule estimating
worksheets are directly related to the basis of estimate
concept mentioned several times throughout this book. A
basis of estimate describes the assumptions and proce-
dures used in arriving at any and all estimates you receive
from estimators. Schedule estimating worksheets should
include the assumptions, calculations, and other informa-
tion used to estimate required labor hours and the activity
durations you would use to create your Project Control
Schedule. You should request copies of these worksheets,
place them in your project files, and refer to them when-
ever you encounter change.
Project Budget (Costs Estimates).You should prepare a budg-
et for each project. You should provide estimates for each activ-
ity and for the total project. These estimates become the basis
for cost tracking and control.
- Cost Estimating Worksheets. Just like schedule estimating
worksheets, cost estimating worksheets are also related to
the concept of basis of estimate. As the title suggests,
cost estimating worksheets would include the assump-
tions, calculations, and other information used to estimate
the expenditure required to execute each activity included
in your overall Project Budget. You should have copies of
these worksheets, place them in your project files, and
refer to them whenever you encounter change.
“Baseline” Project Plan.As mentioned many times before,
the project plan is more than just a schedule. The baseline
project plan, in fact, includes all of the other documents
shown in Figure 11-4. In this figure, the baseline project plan
appears to lead directly into execution. Although this is true
from a document flow perspective, the reality is that many
organizations require formal management approval before
proceeding to project execution. This formal approval is what