- Applicant’s name, mailing address, telephone number, and e-mail address
are necessary for contact. It may also be specified when the applicant is
available for telephone contact. - Date.
- Reference to the position (date, location where the position was advertised):
the issue of the newspaper ad or other information will be given along with
the name of the position applied for. - Recipient’s name, position and address: it is appropriate to know and
mention them. - Introductory formula: formal language, for example Dear Mr / Ms X (in case
the family name of the recipient is known) or To the Human Resources
Department / the Manager of... (in case the name is unavailable). - Content: reference will be made to the requirements mentioned in the ad
(professional aspects, salary, etc.), data on the applicant will be given
(personal qualities, knowledge, abilities, reference to previous jobs), together
with the reasons for wanting the position. Certain characteristics mentioned
in the CV will be taken up, significant for the positions. - Ending formula of the type: Yours truly, Yours sincerely, etc.
Availability for the interview will be specified. - Signature.
- Attached documents.
A list of the documents attached (CV, diplomas in copies, references, etc.), if
requested by the employer.
Presentation letter types
Answer to an ad:
- will refer to the ad: mention title and issue of publication;
- will argue the correlation between professional qualifications and job
requirements; - will detail the reasons for which the position is wanted: qualifications,
experience, personal qualities, career aims; - will mention the CV;
- will detail availability for the interview.