Human Resources Management for Public and Nonprofit Organizations

154 Human Resources Management for Public and Nonprofi t Organizations

administrator or executive director of a nonprofi t agency. Following are

the most common methods used for data collection:

◆◆◆

Interview. The analyst interviews the incumbent performing the

job, the immediate supervisor, or another subject matter expert (SME), or

a combination of all three, about the essential functions of the position.

Questionnaire. Subject matter experts are asked to complete an open -

ended questionnaire. The job incumbent usually is asked to complete the

questionnaire fi rst, and then the supervisor is asked to review it to add

anything that may have been neglected or to clarify statements made

by the incumbent. Exhibit 6.1 provides an example of a job analysis

questionnaire.

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Exhibit 6.1. Job Analysis Questionnaire

Name:_____________________________________ Date Completed:___________

Job Title:________________________________________________________________

1. Please specify the percentage of your total time spent in performing each
   task.

Work that is performed daily:

Essential Activities Tasks Percentage of Time

2. Indicate by X the organizational level of people in the agency and in other
   organizations with whom you come into contact. Also indicate the primary means
   by which you contact these individuals.