Web User - UK (2019-10-02)

66 2 - 15 October 2019

EMAIL

Create cut-and-paste contact

groups

Q

I belong to a local club made up of

just over 20 members. Emailing

them indi vidually is a pain, as is

manually adding 20 people to the

‘To’ box when trying to combine them

into one email. I wondered whether

there is a way to create a group so I can

add them collectively to the recipients

box? I am using the Mail app in

Windows 10.

T Bloom, via email

A

Windows 10’s Mail app isn’t

designed for emailing large groups

of people. Microsoft reasons that it’s

normally businessesthat do that sort of

thing, so it only built the option into

Microsoft Office. You can use the Mail

Merge tool in Word and link it to a

contacts list, then Microsoft Outlook

would extract each contact and send

the email to them.

The Mail app doesn’ t do this, but

there is a way aroundthe problem for

small groups of people. Open the Mail

app and create a new email, then click

inside the ‘To’ box and either type the

email address of each personyou want

to send the email to or select them from

your contacts.

When everyone has been added, click

inside the ‘To’ box and press Ctrl+A

followed by Ctrl+C to copy everyone to

the clipboard. Open OneNote, Notepad

or some other text app and press Ctrl+V

to paste all the recipients and save the

OneNote note or Notepad file.

Now, the next time you want to email

the samegroup of people, open the

note or file, copy all the text, click inthe

‘To’ box and press Ctrl+V to paste in all

the recipients. It is quick and easy.

Bear in mind that entering all the

Q

My emails are limited to about 40

words, in both Gmail and Hotmail.

Can you help?

Ken Ramsey, via email

A

This puzzled us for a whil e, until

we realised that the text of your

email was actually written in the

subject field and not the body. The

subject box – positioned below the

‘To’ field, where you put the address

of the personyou’re emailing, but

above the main message area where

you write the body of your email –

accept s only a limited numberof

charac ters.

Go to your inbox and, depending on

which email softwareor webmail

you’re using, you’ll see the list of

Writelonger emails

EMAIL

There are two text areas in anemail message but the

subject area is only designed to hold a short heading

Ask the Expert

Roland Waddilove, computer programmer and PC

journalist since 1981, an swers all your technical qu estions.

Email us for help at [email protected]

emails only displays

around10 words of the

subject field. The rest is

hiddenuntil you open

the email, at which

point the full subj ect

line will be displayed.

Most people rarely use

more than 10 words,

anyway. Conversel y,

the body of an email

can contain as many

words as you want.

Technically, there may

be a limit, but we’ve

never reached it.

When writing an email,

enter a short subject consisting of up to

10 words, then click inthe main

Copy a list of email addresses from the Bcc field and paste them to a text file to use later

recipients’ addressesin the ‘To’ box

means that everyone can see all the

other recipients’ email addresses. To

respect everyone’s privacy, it’s best to

address the email to yourself, then click

‘Cc & Bcc’ and paste all the names into

the ‘Bcc’ box. This means that everyone

will receive the email but they won’t be

able to see anyone else’s email address.

EMAIL

Stopworryingabout spam

Q

I get about 100 spam emails a day

from ‘[email protected]’ and

‘[email protected]’, where the ‘xxxx’ is

differen t in each email. I use Outlook

and I have tried to set up the filter

message area below and type as many

words as you need.