Managing Task Assignments 733
- Take one of the following actions:
❍ In the Respond group, click the Accept button to accept the task or the
Decline button to decline the task, and send the associated response to
the task owner.
❍ In the Respond group, click Reply to send a message to the task owner
without accepting or declining the task, or the Forward button to forward
the task content to another person without reassigning the task.
❍ In the Manage Task group, click the Assign Task button, and follow the process
described earlier in this topic to assign the task to another person.
You can update the details of a task assigned to you by someone else in the same way
that you do tasks that you create.
To send a status report about a task assigned to you by someone else: - Open the task window.
- On the Task tab, in the Manage Task group, click the Send Status Report button.
Outlook generates an e-mail message with the task information in the Subject field
and message body. - Address the message to the people you want to send the report to, and then send
the message.
In this exercise, you’ll assign a task to another person.
SET UP You need the SBS Send Dinner Invitations task you created earlier in this
chapter to complete this exercise. If you didn’t create that task, you can do so now,
or you can substitute any task in your default task list. Choose a co-worker or other
e-mail contact to practice assigning tasks to, and let him or her know to expect a task
assignment. Then display your To-Do List in the Tasks module, and follow the steps.- In the Tasks pane, double-click the SBS Send Dinner Invitations task.
The task opens in a task window.- In the Manage Task group, click the Assign Task button.
A To box and Send button appear in the task header, and the Manage Task group
changes to display only the Cancel Assignment button.- In the To box, enter the e-mail address of the person to whom you want to assign
the task.