Chapter 22: Integrating Access with Other Applications
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The Discard Replies from Those to Whom You Did Not Send the Message check box lets you pro-
cess the replies from the original recipients of the e-mail. If this option is selected, replies from
other recipients are stored in Outlook’s destination folder, but they won’t be automatically pro-
cessed. You can, however, manually process the replies. Uncheck this option to automatically pro-
cess all replies, regardless of who they’re from.If you choose to discard replies from non-original recipients, select the Accept Multiple Replies
from Each Recipient check box to process all replies from each recipient. Deselect this check box
to process only the first reply from each recipient; you can manually process — or delete — any
subsequent replies.Note
If you’re using InfoPath, this option controls only the number of replies, not the number of records in a single
reply. InfoPath lets users update multiple records in a single reply. With the check box deselected, Access only
processes the first InfoPath reply and ignores any subsequent replies.
Select the Allow Multiple Rows per Reply check box if you’re using InfoPath and you want to allow
the recipients to add more records by clicking Insert a Row at the bottom of the e-mail message.
Deselect this check box if you want to process only one record per reply.Also, when using InfoPath, select the Only Allow Updates to Existing Data check box to ignore any
new records the recipients add to the reply and process just the updates to existing records. If you
want to allow recipients to add new records, clear this check box.Automatically processing replies
The settings for automatic processing let you choose when to stop automatically processing replies.
These settings apply only to the automatic processing of replies.The Number of Replies to Be Processed text box lets you set the number of replies from all recipi-
ents that you want to automatically process. If you want to process all the replies, enter a large
value in the text box. Replies received after you reach the specified value will be stored in the desti-
nation folder, but they won’t be processed automatically. You can, however, manually process the
replies.The Date and Time to Stop option lets you pick a date and time to quit automatically processing
the replies. Replies received after the specified date and time are stored in the destination folder,
but aren’t processed automatically. You can, however, manually process the replies. Leave this
blank to process replies forever.Manually processing replies
If you want to control which replies to process and when to process them, deselect the
Automatically Process Replies and Add Data to the Database check box in the Collect Data Using
E-mail Options dialog box (refer to Figure 22.17). You also need to manually process replies that
aren’t processed automatically, due to the import settings and settings for automatic processing,
described in the previous sections.