Human Resources People Management

CHAPTER 39 HUMAN RESOURCES MAIL MERGE

To create an employee mail merge file:

1. Open the Employee Mail Merge window.
   (Utilities >> Human Resources >> Mail Merge Employee)


2. Select a sorting option for employee information.
   
   
   • To select individual employee IDs, select by Employee and then
     highlight an employee ID from the Employee Master File list to
     include in the mail merge.
   
   
   • To select a group of employee IDs with a common division,
     department or position, select by Division, by Department or by
     Position and select the division, department or position of the
     employee records to include in the mail merge.
   
   
   • To include all employee IDs, select All Employees.
   
   
   
   


3. Choose the insert icon button.


4. A message will appear and you’ll have the option to include inactive
   employee records. Choose Yes to include inactive employee records in
   your mail merge file; choose No to exclude inactive employee records.


5. To remove an employee ID from the Employee Merge File window,
   highlight the employee ID and choose the remove icon button.


6. Choose Print. The Enter the Mail Merge file window will open.