Human Resources People Management

PART 11 UTILITIES

2. Select a sorting option for applicant information.
   
   
   • To select individual applicant names, select by Applicant and
     highlight an applicant name from the Applicant Master File list to
     include in the mail merge.
   
   
   • To select a group of applicant names with a common status, select
     by Status and select the applicant status for the records to include
     in the mail merge.
   
   
   • To select a group of applicant names with a common date of
     application, select by Apply Date and enter or select the range of
     application dates for the records to include in the mail merge.
   
   
   • To include all applicant names, select All Applicants.
   
   
   
   


3. Choose the insert icon button.


4. To remove an applicant name from the Applicant Merge File window,
   highlight the applicant name and choose the remove icon button.


5. Choose Print. The Enter the Mail Merge file window will open.


6. Select the folder to save the file in, enter a file name and select the type
   of file to create.


7. Choose Save to create the file.

Refer to the documentation for your word processing program to

include this file in a mail merge.

Creating an employee mail merge file

Use the Employee Mail Merge window to create a mail merge file using

employee records. You might use a mail merge to send a letter to a group of

employees in a specific department. You can chose to include inactive

employee records in the mail merge.